Gather Site Information
Review landscape plans, specifications, contracts. Inspect and inventory trees, plants, irrigation systems. Survey stakeholders.
Sustainable Management Plan
Collaborate on findings. Develop specifications, management plans & RFP’s for enhancing and maintaining horticultural assets.
Monitor, Manage, Report
Landscaped site monitoring, QA, project & vendor management. Regularly scheduled landscape inspections with client & contractor.
1. Determine site needs
Botanicon first meets with clients on site. We walk the landscape together to determine goals, short and long term landscape maintenance needs. We will review existing specifications, contracts, punch lists, plans, maps, site inventories. Botanicon may conduct a survey of residents and stakeholders with the intent of understanding consensus for site goals, needs, outcomes and budgeting.
2. Specifications for landscape maintenance
If necessary, edit or write new specifications for landscape maintenance specific to our clients site and needs. This ensures our clients get the services they need, in line with industry standards, and eliminates unnecessary or redundant tasks. Additionally, it enables contractors to bid apples to apples for fair bid comparison.
3. Request for Proposal and Contract
Draft or update RFP’s when contracts are up for renewal. We work with our clients to vet contractors and determine the top 3 choices based on predetermined criteria. Incorporate new specifications into contract if appropriate for our client. Creation of performance based contract for landscape services. Payment is made based on meeting or exceeding contract requirements.
Monitor contractor services and conduct regular site inspections. Inspect pruning, mowing, irrigation, mulching, planting, tree care, new plantings to ensure they are completed in line with the contract, specifications and industry standards of care. Conduct walk throughs with contractor and client at regularly scheduled intervals.
5. Ongoing Management & Reporting
Provide reports on site inspections, walk throughs, punch lists, and proposals for extra work. Cost review all invoices submitted by contractor. Determine point of acceptable work for contractor payment. Make report presentations to boards and committees.
Environmental & Landscape · Consulting & Management