Gather Site Information
Review landscape plans, specifications, contracts. Inspect and inventory trees, plants, irrigation systems. Survey stakeholders.
Sustainable Management Plan
Collaborate on findings. Develop specifications, management plans & RFP’s for enhancing and maintaining horticultural assets.
Monitor, Manage, Report
Landscaped site monitoring, QA, project & vendor management. Regularly scheduled landscape inspections with client & contractor.
Landscape Vendor Management
Third Party Expert Services
Botanicon offers independent oversight of landscape vendors, saving you time and money. Put our landscape maintenance experience and horticultural knowledge to work for your site. We offer regular monitoring of landscape services provided, attend landscape walks and board meetings, develop and follow up on punch list items and field community wide landscaping requests.
1. Determine site needs
Botanicon first meets with clients on site. We walk the landscape together to determine goals, short and long term landscape maintenance needs. We will review existing specifications, contracts, punch lists, plans, maps, site inventories. Botanicon may conduct a survey of residents and stakeholders with the intent of understanding consensus for site goals, needs, outcomes and budgeting.
2. Specifications for landscape maintenance
If necessary, edit or write new specifications for landscape maintenance specific to our clients site and needs. This ensures our clients get the services they need, in line with industry standards, and eliminates unnecessary or redundant tasks. Additionally, it enables contractors to bid apples to apples for fair bid comparison.
3. Request for Proposal and Contract
Draft or update RFP’s when contracts are up for renewal. We work with our clients to vet contractors and determine the top 3 choices based on predetermined criteria. Incorporate new specifications into contract if appropriate for our client. Creation of performance based contract for landscape services. Payment is made based on meeting or exceeding contract requirements.
4. Inspections
Monitor contractor services and conduct regular site inspections. Inspect pruning, mowing, irrigation, mulching, planting, tree care, new plantings to ensure they are completed in line with the contract, specifications and industry standards of care. Conduct walk throughs with contractor and client at regularly scheduled intervals.
5. Ongoing Management & Reporting
Provide reports on site inspections, walk throughs, punch lists, and proposals for extra work. Cost review all invoices submitted by contractor. Determine point of acceptable work for contractor payment. Make report presentations to boards and committees.
Irrigation Systems Efficiency
Managing Landscape Water Resources
Save money and water by managing irrigation systems regularly. Many times when a visual symptom of plant or turf stress is noticed, the watering schedule is just increased. This likely will not solve the problem if there are performance issues with the irrigation system. Without a properly running water delivery system and adequate schedule, your site is wasting water. Botanicon identifies issues and corrective measures to conserve water resources.
Horticultural Consultation Services
Solving Landscape Site Issues
A site with healthy plants and trees to create a beautiful property is what our clients want. Sometimes, environmental and pest issues do arise on a landscaped site. It is important to identify the problem and implement a solution before asset value is lost. Botanicon offers expert horticultural knowledge to diagnose and solve the most challenging landscape problems.
Site Inventory & Assessment
Existing Landscape Assets on Site
Knowing what needs long-term management assists with planning, scheduling and budgeting. Botanicon inventories trees, shrubs, turf areas, planting beds, ground covers, hardscape features, amenities and irrigation systems on our clients properties. This enables industry standard specifications for maintenance to be written and allows contractors to bid the same items. We provide photos and site maps for our clients sites with a database of assets and their condition.
Landscape Management Plans
Annual Program for Site Asset Management
Botanicon drives highly effective maintenance programs by creating site specific landscape management plans. Completing each landscape maintenance task with purposeful intent to achieve the desired results is critical for continued property enhancement, smart use of our clients budget, and long-term sustainability of the landscape. A clearly defined site management plan is a road map for our clients sites. Planning for long-term maintenance saves costs in the long run, eliminating redundant, unnecessary services and managing risk.
Environmental & Landscape · Consulting & Management
